Human Resources Assistant Director | City of Cedar Rapids
Cedar Rapids is a vibrant, friendly community that allows a unique blend of big city opportunities and small town qualities. Quite simply, Cedar Rapids offers the best of both worlds. It’s a good balance of big city amenities without all the typical hassles and headaches that come with a large city. This gives residents and visitors extra time to enjoy the community, which is why Cedar Rapids is known as “The City of Five Seasons.” This fifth season affords residents time to enjoy all other seasons, and to enjoy life.
The City of Cedar Rapids is operated under the Council-Manager Form of Government and is governed by a part-time, nine-member City Council who is elected by the public. Over 1,300 people work for the City of Cedar Rapids providing services for all residents and businesses.
Under the direction of the Human Resource Director, the Human Resources Assistant Director plans, organizes and manages the Human Resources activities of employee relations, employee records, organization and development, and recruitment operations of the City of Cedar Rapids. In this position, the Assistant Director will have extensive leeway for the exercise of independent judgment and initiative. The Human Resources Assistant Director will supervise the work of the Classification and Labor Relations Program Manager and the Human Resources Specialists assigned to recruiting, employee records, and organizational development.
- Plans, develops, and evaluates the operational processes, procedures and functions for employee relations, labor relations, classification and compensation programs, employee records, organizational development and recruitment activities.
- Oversees and attends grievance hearings with the unions, reviews and directs investigations.
- Reviews job specifications and develops a recruitment and selection plan for vacant positions with hiring manager to meet their staffing requirements.
- Oversees work of HR staff on organizational structures and staffing requirements
- Develops the design and placement of employment advertising to generate quantity and quality of applicants, with input from hiring managers
- Oversees contract negotiations with the unions and assists Human Resources Director with administration of collective bargaining agreements; responds to management and employee questions and advises on the application of contract language
- Oversees City disciplinary procedures and strategies for disciplinary actions
- Creates and administers internship, job shadow, and mentorship programs
- Administers the development of citywide human resource programs including performance appraisal and employee relations programs;
- Develops and manages recruiting marketing plan for City employment including identifying markets, brand or diversity awareness, key benefits, etc.
- Advises department management staff on standard disciplinary procedures and strategies for disciplinary action
- Provides inter-departmental coordination on internal training in order to maximize training resources
- Conducts classes pertaining to the enhancement of leadership/management and supervision skills, organizational development, customer service, and Lean Process Improvement
- Provides advice to department managers and supervisors on organizational development issues
- Revises current training programs and designs and develops guides and manuals required for each program
- Prepares and assists facilitators with preparation and tools required for training classes
- Develops and administers policies and procedures for work activities, projects, plans and programs
- Monitors and recommends budgetary impacts for the Human Resources Department in cooperation with the Human Resources Director
- Coordinates bargaining unit classification and compensation matters with the Classification and Labor Relations Program Manager
- Performs research and determines policy on a variety of non-routine issues relating to employee relations, organizational development and recruiting activities
- Advises department heads and supervisors on a variety of issues relating to employee relations, organizational development and recruitment, and personnel administration
- Manages the personnel records within the Human Resources Information System (HRIS)
- Plans, assigns, schedules, motivates, counsels and evaluates the work of personnel within the Human Resources Department
- Conducts timely performance reviews, provides clear performance expectations, monitors performance and staffing needs
- Supports continuous process improvement initiatives
- Performs all work duties and activities in accordance with City policies, procedures and safety practices
Past Experience and Training
- Graduation from an accredited college or university with a Bachelor’s Degree in Human Resources Management or closely related field
- Human Resource Certification or related specialized certification is highly preferred: SHRM-CP, SHRM-SCP, PHR, SPHR, GPHR, CCP or CBP
- Extensive experience in human resources management or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work
- Three to five years in a leadership role in HR
- Team leader who has experience with a variety of employee groups
- Communication – written – oral – presentations
- Connection to the Midwest